Please review the following information carefully PRIOR to arriving on your first day.
You should also be receiving an email from your hospital department/rotation contact with information about your rotation orientation (meeting time and location). If you have not received this information by the Thursday before your start date, please let us know.
PRIOR TO ARRIVAL
1. Complete the online registration form.
2. Complete the online computer training. You will NOT be allowed to provide clinical services until this training is completed. The online training will take approximately 1 to 2 hours duration. (Complete the “Introduction” and the 15 modules under “Viewing Patient Information in PowerChart”)
Links to computer training modules will be e-mailed to you along with computer training registration information.
3. Bring with:
Photo ID (drivers license or government approved) for registration.
Deposit – a $100 refundable deposit will be required for your ID badge, security access card, pager and scrub card (cash or credit card accepted).
Payment for parking ($57.12 plus a $25 deposit (cash or credit card accepted – see below).
ON YOUR FIRST DAY
Parking - Parking at the hospital is available in the Staff Parking Lot. The cost to medical students and residents is $57.12 per month and a refundable deposit of $25 is needed for the transponder. The Parking Office accepts payment by cash, debit or credit card. Please park in Visitors Parking on your first day, once you pay for your monthly pass, your parking ticket for that day will be validated. The Parking Office is located at the parking deck, ground level, adjacent to the exit gates. The hours of operation are 8:00 a.m. to -8:00 p.m., 7 days a week.
Attend the computer training from 8 a.m. – 12 p.m. in Room GSE 140.
This training is in addition to the online computer training. You will NOT be allowed to provide clinical services until this training is completed.
Room GSE-140 is located on the ground floor. When you come in the main entrance make the first right after the gift shop and room GSE-140 is the first door on the left. Once in room GSE-140 go to the back of the room where the IS training rooms are located.
Photo ID can be obtained from the Badge Office, ground floor east (beside shipping),during the hours of 10:00 10:30 a.m.– and 1:30-2:00 p.m. or by special arrangements.
Attend your scheduled department orientation.
Residents on Pediatrics, Obstetrics & Gynecology and Surgery will be required to use the Health Records Digital Dictation System. A dictation number and training card will be issued on the first day of the rotation either following computer training or from the Office of Medical Education.
The medical trainee lounge is located on 6 North. Call rooms are also located in this area. The call rooms and lounge are available for use by medical trainees 24/7. Each call room has a networked computer for personal or hospital related use.
Call Room Procedures
Call rooms can be reserved starting at 8 am on the day of call by writing your <name>, <date> and <service> on the white board on the door of the designated call room.
Call rooms can be used exclusively by the trainee on-call that reserved the room only after 4 pm.
Do not leave your personal items in the call room till after 4 pm.
All call rooms are available to be used by any medical trainee between 9 am - 4 pm on a first-come basis.
If you use the call room between 8am and 4 pm, you must
A completed and signed Call Stipend Form
and a copy of the master call schedule for each calendar month should be submitted to the Medical Education Office by the 6th of each month. For calls that were converted from home to hospital call, a completed Call Conversion Form
also needs to be submitted.
Travel reimbursement claim forms should be returned to the Medical Education Office monthly. As outlined in the PAIRO agreement, the hospital will pay taxi charges to a maximum $70 per month (with appropriate receipts) under the following circumstances:
A resident is on out of hospital call and can respond within MAC's approved regulations regarding response time
The resident does not have a parking pass
The requirement to attend for clinical duties occurs after 6 pm and before 6 am
All vacation requests need to be approved by the service you will be on and your base program.
A $100 refundable deposit is required for the Photo ID, pager, scrub card and security card. Payment are by credit card. The deposit will not be refunded if any of the items described are not returned at the end of the rotation.
The Library is located on the main floor and is staffed Monday to Thursday 9am to 5pm. Access outside of these hours is available to all residents and students with secure card access or by contacting security.
Health & Safety Information for Medical Trainees
STUDENT/RESIDENT CLINICAL WORKPLACE INJURY
If you have experienced a workplace injury, especially if it involves potentialexposure to infectious disease, timing is critical.
Please follow the steps below, and consult the links at the bottom of this page for more information.
1. Medical student or resident experiences an injury in a clinical setting
2. Immediate Response
- Student informs supervisor
- Student goes to
- Occupational Health & Safety Department Mon-Fri 0730 - 1600
- Emergency Department all other times
- Student is attended to
- Incident report (SLIP) is completed by student with the assistance of staff or physician. Access the SLIP Report form inside the hospital by going to the Quick LInks on the homepage of the the NYGH intranet, eric.
3. After Accident
UNPLANNED ABSENCE FROM CLINICAL DUTIES
If for some reason you are unable to attend your scheduled clinical duties, students/residents are expected to:
1. Notify your designated contact in your specific department
2. Notify the Office of Medical Education
DEALING WITH PERSONAL CRISIS
Please know that you are not alone.
There are many people who can help you, no matter what problem you might be facing.
If this is a life-threatening emergency, please call 911 right away or go to the nearest emergency department.
DEALING WITH THREATENING, CONCERNING, OR UNPROFESSIONAL BEHAVIOUR
If you are concernedabout immediate or impending harm to yourself or someone else, please seek immediate assistance from onsite security or other authorities. If there is no onsite security, call 911.
After you have dealt with any immediate concerns, we encourage you to consider addressing the issue you experienced using the flowchart below.
For Medical Students
For a major concern, please make a report using the incident report form or email/contact one of the following UME leaders:
The Academy Director
The Course Director
Preclerkship or Clerkship Directpr
The Associate Dean Equity & Professionalism
The Associate Dean Student Affairs
The Faculty Lead, Ethics & Professionalism
For hospital based concerns, this may include:
For hospital based concerns, contact any of the following:
UNIVERSITY OF TORONTO FACULTY OF MEDICINE POLICIES AND GUIDELINES RELATED TO MEDICAL EDUCATION
See the University of Toronto policies, procedures and guidelines.
NORTH YORK GENERAL POLICIES RELATING TO MEDICAL STUDENTS AND RESIDENTS
NYGH Policies Related to Education, Health, Safety and Security
Hazard & Employee Incident Reporting and Investigation
Sharps Handling and Disposal
Blood Borne Pathogens
Mobile Devices, Removable Storage Media & Personal Health Information Security
Privacy and Data Protection
Medical Orders (II-280)
Physician, Dentist, and Midwife (Credentialed Staff) Chart Completion
Intimidation & Harassment
Shared Resolution of Complaints/Concerns
Whistleblower Policy (I-80)