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Directory of Records and Personal Information Banks

The Directory of Records Download: The Directory contains a list of the general classes or types of records in the custody or under the control of the North York Genera Hospital.  Its purpose is to assist members of the public in exercising their rights of access under the Freedom of Information and Protection of Privacy Act (FIPPA) by listing and describing the hospital’s records holdings.

The Directory does not contain the actual records. It is necessary to make an access request to the hospital’s Freedom of Information and Privacy Office.  The following is a description of the information provided in the Directory and each general class of records and personal information banks.

General Classes of Records (GCR)

For each class of General Records, the following information is provided:

  • The title of the type or class of records
  • A description of the type of information maintained 
  • The department responsible for maintaining the records
  • Retention and disposal (how long we keep the records)
Personal Information Banks (PIB)
 
For each Personal Information Bank, the following information is provided:
  • The title of the PIB
  • A description of the type of information maintained
  • Legal authority for collection of the personal information  
  • Types of personal information maintained (e.g. name, contact information)
  • Record uses (how the information is normally used)
  • Categories of users (individuals who would have access on a regular basis)  
  • Categories of individuals in bank (the categories of individuals about whom the personal information is maintained)
  • Retention and disposal (how long the information is kept)

In some cases, a record may qualify as both a general record and a PIB because the general record includes a small amount of personal information.  The record type listed will then have both “GCR” and “PIB” next to it in the Directory to indicate that the record includes both general and personal information.

The retention and disposal section may indicate “to be determined "(TBD) which means that the retention and disposal period for the record has not yet been finalized. 

Common Records
 
Some classes of records are common to most divisions.  Examples are general administration records and minutes of meetings.  When a record type is commonly held, it is indicated under “division”. 
 
Organization and Mandate

North York General’s organizational structure is comprised of six major divisions that report to the Board of Governors through the President and Chief Executive Officer. The exception is the Medical Advisory Committee which reports directly to the Board of Governors.  For details of the mandate and service provided, please see the organizational structure.